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Career Opportunities

Office Manager

We are currently seeking to fill an Office Manager position.

The Office Manager will ensure the smooth running of the office and the business on a day-to-day basis and oversee key back-office areas: Administration, Finance, Human Resources, Marketing, and Information Technology.

We are looking for an experienced professional with broad experience in an office-based business environment. We are looking for creation and refinement of processes, oversight of administrative staff, oversight of or liaison to external service providers (e.g. IT, accountants) and performing related tasks. In other words, we are looking for someone capable of wearing multiple hats in the service of helping the business run effectively.

In all aspects of this role, the Office Manager would work closely with the partners of George & Bell Consulting.

Key Responsibilities

Through delegation and/or performing tasks, key responsibilities include:

  • Offices/administration:
    • Manage all aspects of physical offices, including setting rules and procedures and overseeing staff with physical office responsibilities
    • Manage lease and relationship with property manager
    • Perform office space-related tasks as necessary
    • Support other team members and partners on office administration functions
    • Oversee, coordinate or perform administrative tasks including drafting and ensuring the timely printing and delivery of client deliverables and other material related to office functions or client work
  • Finance:
    • Support partner responsible for Finance
    • Manage financial recordkeeping
    • Manage staff expense reimbursement
    • Manage bookkeeping functions (e.g. invoicing, accounts payable, accounts receivable, bank reconciliation, etc.)
    • Manage various insurance coverages, including E&O and general liability, and other professional memberships and licenses
    • Manage procedures and controls related to financial processes, including potential installation and maintenance of new accounting, timekeeping, payroll, inventory, property, and other related procedures and controls
    • Prepare various financial statements and reports
    • Liaison with external accountant
  • Human Resources:
    • Support partner responsible for Human Resources
    • Manage policies and procedures related to HR processes (including employment contracts, orientation of new employees, maintenance of employee information, performance management and managing exiting employees)
    • Manage payroll and benefits for all hourly and salaried staff
    • Manage administrative staff
  • Marketing:
    • Support partner responsible for Marketing
    • Manage administrative staff and oversee, coordinate or perform tasks including drafting of proposals and other related material
    • Manage content and design of website, brochures and other marketing material including database of clients and components related to the preparation of proposals
  • Information Technology:
    • Support partner responsible for IT and information security
    • Manage external information technology and security support (including IT support, printer/copier leasing and information security provider)
    • Manage policies and procedures related to IT processes and hardware inventory

Requirements

  • Proven small-to-mid-sized office-based business experience
  • Financial experience (bookkeeping, Sage50 and Excel)
  • Experience with accounting, data and administrative management practices and procedures
  • Knowledge of office management responsibilities, systems and procedures
  • Experience with human resources management practices and procedures
  • Experience with business and management principles
  • Excellent time management skills and ability to multi-task and prioritize work
  • Attention to detail and problem-solving skills
  • Excellent written and verbal communication skills
  • Excellent organizational and planning skills
  • Full-time position, some flexibility on work hours, normally reporting to work at office location 5 days per week

Please send a cover letter and resume to [email protected].

We thank all candidates for their interest, however, only those selected for interviews will be contacted. No phone calls please.

Co-op/Contract Analyst

We are always looking for talented individuals to join our team in a co-op/contract analyst position. The successful candidate will have the opportunity to work with, and learn from, our pension, benefits, and investment teams.

Qualifications

  • Enrolled in, or completed, a Bachelor’s degree program in Mathematics, Actuarial Science, Finance, Statistics, Commerce, or a related discipline
  • Demonstrated interest in obtaining an actuarial designation (ACIA or FCIA) or a CFA designation
  • Proficiency with Microsoft Excel and Word
  • Knowledge of databases and programming skills considered an asset
  • Team player who is able to work under minimal supervision
  • Exceptional attention to detail
  • Strong oral and written communication skills including spelling, punctuation, and grammar
  • Strong desire to continually learn in a dynamic work environment and to apply skills and knowledge to solve challenging problems for clients
  • Knowledge of pension plans, group benefit plans, or institutional investing would be considered an asset

Duties

  • Conduct research on a variety of actuarial topics related to pension and benefit plans
  • Prepare actuarial valuation analyses for pension and benefit plans
  • Draft letters and memos for clients
  • Prepare client deliverables such as actuarial valuation reports and presentations
  • Assist with benefit calculations, annual statements, and any other relevant documents to ensure compliance with plan policies and applicable legislation
  • Assist with asset mix reviews and asset-liability studies, including cash flow projections
  • Gather data from clients, investment managers, record-keepers, and insurance companies
  • Prepare project plans for team members’ review
  • Prepare investment monitoring reports for institutional clients
  • Assist with ad-hoc investment projects

Please send a cover letter, resume and transcripts (unofficial are acceptable) to [email protected] or apply through your co-op program. Applications will be reviewed each February, June, and October.

We thank all candidates for their interest; however, only those selected for interviews will be contacted. No phone calls please.